North Dakota’s business-friendly environment, with a supportive regulatory framework and community-driven resources, makes the state appeal to businesses of all sizes.
Small businesses, which can be considered as partnerships, limited liability companies (LLCs), corporations, or other entity types, dominate the state’s economy, representing 98.8% of all businesses and employing 57.1% of the workforce. According to the 2024 Small Business Administration (SBA) report, small businesses contributed to a net increase of 8,971 jobs, which represents 82.8% of new jobs in the state.
Understanding the registration process is key for those looking to establish or expand a business in the Peace Garden State. The North Dakota Secretary of State (SOS) serves as the central authority for business registrations and offers tools to search for and verify entity information.
Here’s how to perform the business entity search in North Dakota:
Visit the North Dakota SOS Business Search Page
The North Dakota SOS provides a detailed database containing information about all registered business entities within the state. This resource is available to the public through the SOS official website at https://www.sos.nd.gov/.
To access the database, visit the North Dakota SOS website and navigate to the “Services” section in the main menu. From there, select “Records Searches.”
On the Records Searches page, look for the “Business Services” and “Nonprofit Services” sections. Under “Business Registrations,” users can expand the options to find the link labeled “Go to Business Records Search.” This tool enables users to search for and view essential details about business entities, including their status and registration filings.
For direct access, users can go to the Business Records Search portal at https://firststop.sos.nd.gov/search/business.
Search Using Business Name or System ID
Users can use a basic or advanced search to find business entities in North Dakota. For a basic search, they can simply enter the business entity’s name in the search bar and click “Search.” Entity types like LLC or Corp are not needed, as the system automatically considers them. For more specific results, users can switch to the advanced search by clicking the arrow next to “Advanced.” The menu will display additional options, such as “Contains” and “Starts With.” The default “Contains” option provides the broadest results, while “Starts With” limits results to businesses whose names begin with the entered text.
Users can also choose to search only active business entities by checking the “Active entities only” box. Once the search parameters are set, users can click “Search,” and the results will appear on a new page.
Locate the North Dakota Business Entity in the Search Results
After performing a search, users can scroll down to view the results, which will show a list of business entities that match the search term. The results are organized in a table, with each entity’s information displayed in columns.
Review the North Dakota Business Entity Details
After selecting a business entity, users can click the arrow next to the entity name to access detailed information.
This panel provides many details, such as the filing type, the status of the entity (active or inactive), and the inactive date if the entity is no longer active. Additional information includes the owner’s name and address, the nature of the business, the term of duration, the initial filing date and expiration date, and the principal address and mailing address.
Users can also explore the business’s filing history by selecting the corresponding button, which offers a complete record of the entity’s filings over time. This section allows the request of various certificates to further investigate the entity’s compliance and historical filings.
Further Assistance
For those who need additional support with North Dakota business entities, the SOS can be reached through the following contact information:
- Office Address: 600 E. Boulevard Ave., Bismarck, ND 58505
- Phone Number: (701) 328-290
- Email Address: [email protected]
The SOS office offers assistance with navigating the business entity search tool, answering inquiries related to business records, and providing guidance on specific requests. Individuals can visit the Bismarck office in person during regular business hours or contact the office remotely via phone, email, or the official website for support.
Why Do a North Dakota Entity Search?
A North Dakota entity search helps protect business interests by delivering critical information regarding a company’s registration, compliance status, and history. Here are the main benefits of conducting a North Dakota entity search:
- Verifying Business Information: An entity search is a powerful tool for checking the accuracy of a business’s details. When checking the name, registration status, and other key data, individuals can be confident they are working with a legitimate and properly registered company. This process is important for anyone considering entering into agreements, partnerships, or financial transactions in the state.
- Ensuring Compliance with State Regulations: An entity search can confirm that the business is fully compliant with North Dakota’s legal requirements, like submitting annual reports. A business that adheres to state regulations is likely to operate with fewer risks and greater reliability, which provides a sense of security for partners and stakeholders.
- Avoiding Fraud and Scams: A business search can act as a safeguard against fraud and scams that may otherwise go undetected. By verifying an entity’s status, users can quickly identify if a business is inactive, dissolved, or operating under questionable circumstances. This simple check helps avoid potential legal headaches and financial losses.
- Tracking Business History: A North Dakota entity search provides more than just current details—it offers a peek into a company’s history. By reviewing past filings and records, individuals can uncover valuable information about a business’s growth, financial stability, and overall reliability. This historical insight is particularly useful when making decisions about long-term investments, partnerships, or any commitment that requires trust in the business’s past performance.
Who Holds Data for North Dakota Business Entity Search
In addition to the North Dakota SOS (Secretary of State), several other entities and agencies hold data relevant to North Dakota business entity searches:
North Dakota Office of State Tax Commissioner
The North Dakota Office of State Tax Commissioner oversees the state’s tax laws and collection of sales, use, and income taxes. It also offers resources to assist businesses in meeting their tax obligations.
Additionally, the office provides an Alcohol License Lookup tool that enables users to search for businesses holding North Dakota alcoholic beverage licenses. This tool allows searches by license number or type to find businesses authorized to sell alcohol in the state.
North Dakota Workforce Safety & Insurance
The North Dakota Workforce Safety & Insurance (WSI) manages the state’s workers’ compensation system that provides benefits to workers who are injured on the job. It promotes safer work environments by enforcing workplace safety standards for employers in the state and assisting in the processing of claims related to workplace injuries and illnesses.
WSI offers an Employer Search tool that allows users to check if an employer holds an active policy with the organization. Users can input partial information such as their Business Name or Legal Name, and the tool will return employers that match the entered criteria. Searching using the FEIN (Federal Employer Identification Number) is also possible.
North Dakota Attorney General’s Office
The Consumer Protection Division of the North Dakota Attorney General’s Office is in charge of various records related to business activities in the state, including business complaints, consumer fraud investigations, charitable organization registrations, and professional fundraiser licenses. The division also issues lists of individuals and businesses holding various state-issued licenses.
These license holders lists are regularly updated to reflect the most current information on license holders. However, during license renewal periods, pending renewals may not be immediately reflected. The types of licenses issued, tracked, and updated by the Attorney General’s Office include:
- Retail alcoholic beverage licensee
- Coin-operated amusement devices license
- Gaming license
- Polygraph operators license
- Tobacco license
- Transient merchants license
- Fireworks wholesale license
North Dakota Department of Health and Human Services
The North Dakota Department of Health and Human Services handles important public health and safety regulations across various sectors in the state. These records include food service licenses and healthcare facility registrations.
The department provides the Health Facilities Licensing Online Verifications tool, which allows for quick and easy verification of health facilities across the state.
This tool covers a wide range of establishments, including those that offer basic care, skilled nursing facilities, home health agencies, hospitals, hospices, and other healthcare providers in North Dakota’s counties.
North Dakota Department of Financial Institutions
The North Dakota Department of Financial Institutions maintains records for various financial entities, which include state-chartered banks, credit unions, and trust companies. The department also tracks money transmitters, which facilitate money transfers, and collection agencies, which handle debt collection for creditors.
To make it easier for the public to access information about these entities, the department provides several search tools. Users can filter their search by entering the institution’s name and city. The available tools include the following:
Additionally, the Licensee Search tool is available for non-depository entities, such as collection agencies, debt-settlement service providers, payday service providers, money brokers, money transmitters, and mortgage loan originators and servicers.
County Clerk’s Offices
In North Dakota, county clerk offices maintain essential records for businesses operating within their respective counties. These offices are responsible for registering local business licenses and managing other required filings at the county level.
For individuals conducting an entity search, county clerk records can provide important information about businesses that might not be registered at the state level. These records can verify a business’s legal status and check compliance with local regulations.
Local City Governments
Local city governments in North Dakota are responsible for regulating businesses within their city limits. They issue business licenses, enforce zoning laws, and establish other municipal requirements that businesses must follow. Businesses in North Dakota are required to register with the city government to operate legally within the city’s jurisdiction. To verify a business’s legal status in a specific city, individuals can contact the local city government office.
Federal Agencies
Federal agencies require businesses that operate across state lines or fall within federally regulated sectors to comply with national regulations, especially for industries like finance, healthcare, and environmental services.
For example, the U.S. Securities and Exchange Commission (SEC) regulates public companies. North Dakota businesses involved in financial services or publicly traded companies must comply with SEC regulations. Meanwhile, the U.S. Department of Labor (DOL) keeps records related to fair wages, workplace safety, and workers’ rights. These records can be consulted to confirm that businesses in North Dakota are in compliance with federal employment laws.
The Environmental Protection Agency (EPA) sets environmental standards and regulations that businesses must follow concerning air and water quality, hazardous waste management, and other environmental protections.
Additionally, the Internal Revenue Service (IRS) manages federal tax compliance and keeps businesses in North Dakota compliant with requirements for income, payroll, and excise taxes.
Commercial Database Providers
Alongside government sources, commercial database providers like Dun & Bradstreet and LexisNexis offer essential information on North Dakota businesses. These providers compile records containing company profiles, financial data, credit reports, and ownership information. Accessing these databases typically requires a subscription or a one-time payment.
However, access to certain sensitive information may require permission from the business itself. Users must also adhere to the terms of service set by the database providers.
What Are Different Entities You Can Register in North Dakota?
In North Dakota, the choice of business structure significantly impacts daily operations, tax obligations, and personal asset protection. Based on their specific business needs, business owners must select the entity type that offers the right balance of legal protections and benefits. Below are the business entities available for registration in North Dakota:
Corporations
Corporations, filed separately from their owners, can be domestic (formed under North Dakota law) or foreign (formed in another jurisdiction). North Dakota offers various types of corporations, including:
- Business Corporations
- Professional Corporations
- Authorized Livestock Farm Corporations
- Farming or Ranching Corporations
Although a corporation may be classified as an S-corp or C-corp for federal tax purposes, this designation is not reflected in the state’s registration process.
Limited Liability Company (LLC)
An LLC is formed by filing articles of organization with the state. It can be domestic or foreign. North Dakota recognizes several types of LLCs, including:
- Business LLCs
- Farming or Ranching LLCs
- Authorized Livestock Farm LLCs (ALF LLCs)
- Professional LLCs (PLLCs)
If the LLC operates under a name different from the one it registered with the state, it must file a trade name registration.
Cooperative
A cooperative is formed by at least five individuals, one of whom must be a North Dakota resident. Cooperatives can be created for any lawful business purpose, excluding banking and insurance. Cooperatives are unique in that they are owned and controlled by those who use them. The members elect directors who manage operations to serve their collective interests. Common types of cooperatives include:
- General Cooperatives
- Electric Cooperatives
- Grazing Associations
- Mutual Aid Cooperatives
Franchise
A franchise allows the franchisee to operate a business using a franchiser’s brand, products, and business model. In return, the franchisee pays a fee or a percentage of sales. The franchiser, the parent company, registers the franchise name in North Dakota, while the franchisee operates the business but does not own the name and cannot register it. Franchise agreements often include support services such as training, marketing, and operational assistance from the franchiser.
Partnership
A partnership involves two or more individuals or businesses that join forces to operate a business. If a business entity is one of the general partners, it must first be registered with the North Dakota SOS (Secretary of State). Partnerships formed for farming or ranching purposes must adhere to state agricultural laws, and any corporate or LLC partners must also comply with farming-specific regulations.
Sole Proprietorship
A sole proprietorship is the simplest business entity, where the owner retains full control over the business’s operations, profits, and liabilities. If a married couple files a joint tax return, their business is generally classified as a sole proprietorship. If the owner wishes to use a different name, they must file a trade name or “doing business as” (DBA) registration. Additionally, some businesses may need to obtain specific licenses, such as for auctioneering.
Useful Additional Information on the North Dakota Secretary of State’s Websites
The North Dakota SOS (Secretary of State) website offers numerous tools and resources to help businesses and individuals navigate state regulations. Among the most useful features are:
FirstStop
FirstStop, the online portal provided by the North Dakota SOS, serves as a one-stop resource for business registration, filings, and related services. This portal offers a convenient platform for individuals to search for business entities in North Dakota, verify their status, and obtain detailed records about businesses registered in the state.
In addition to being the go-to tool for business entity searches, FirstStop allows users to access a wide range of services, such as registering a business, filing documents, and retrieving official records like articles of incorporation and annual reports.
Data Lists Requests
The North Dakota SOS provides access to business and other official records through data list requests, which are available for purchase.
These records are delivered electronically in a Microsoft Excel spreadsheet format, which offers users an organized and accessible way to review and utilize the data.
To request a data list, individuals must create an NDLogin account. Once logged in, users can browse available data sets, such as business entity information and trademark records, and submit a request for the records they require.
Business Forms
The Forms page serves as a hub for all necessary business filing documents. The documents include paperwork such as articles of incorporation, LLC articles of organization, trade name registrations, and business certificates.
The forms are conveniently categorized so users can locate the specific documents required for their business type or filing needs with ease.
Each form includes clear instructions on how to complete it, the submission process, and applicable fees.
North Dakota Central Indexing System
The North Dakota Central Indexing System (NDCIS) is an online platform that stores critical records such as Central Notice System (CNS) records, Uniform Commercial Code (UCC) filings, agricultural statutory liens, and other liens.
In 2016, the NDCIS transitioned to a fully digital system, phasing out the acceptance of paper submissions by filing offices. The platform supports the statewide perfection of loans and allows users to search and file within six specialized databases:
- State Tax Lien Index
- Federal Lien Index
- Agricultural Statutory Lien Notice Index (ASL)
- Statutory Lien Index (MSL)
- Farm Products Central Notice Index (CNS)
- Uniform Commercial Code Index (UCC)
North Dakota Blue Book
The North Dakota Blue Book is an important resource that provides an in-depth overview of the state’s history, culture, and key sectors.
It offers valuable information about the people, places, and industries that define North Dakota and is also a comprehensive guide to the state’s social, economic, and political environment.
Inside the Blue Book, readers will find details on state symbols, monuments, and the State Capitol, along with key statewide statistics. It also provides profiles of legislators and elected officials and an overview of the state government branches. The book includes information about the Roughrider Hall of Fame Award winners and explores the state’s cultural and historical significance. Furthermore, it addresses the state’s natural resources, including agriculture, energy, and tourism. The current edition, for 2023–2025, is available, and earlier editions can be accessed online for those interested in reviewing historical versions.
North Dakota Business Search FAQ
Here are some frequently asked questions to assist individuals in understanding business entity searches in North Dakota:
How Often Is the Business Entity Database in North Dakota Updated?
The business entity database in North Dakota is updated regularly, typically within 24 to 48 hours of receiving new filings. The information available to the public is as current and accurate as possible.
Is There a Fee for Conducting a North Dakota Business Entity Search?
There is no fee for conducting a business entity search in North Dakota. The search tool is provided free of charge to help individuals and businesses access public records.
Do I Need an Account to Search for Business Entities in North Dakota?
An account is not necessary to conduct a business entity search. Users can search publicly available information without an account or log in.
Can I Search for Inactive Entities in North Dakota?
Inactive entities appear in search results, but the filter only allows users to search for active entities. Users will need to manually review search results to view inactive entities.
Are Foreign Entities Operating in North Dakota Searchable?
Yes, foreign entities—those registered outside of North Dakota but operating within the state—are searchable in the system. These entities are typically listed under their registered names and associated details.
What Should I Do if I Can’t Find the Business Name I’m Searching for in North Dakota?
If a business name cannot be found in a search, it may not be registered in the state, or the user might have entered incorrect or incomplete details. It is advisable to double-check the name spelling or try variations. Otherwise, the North Dakota SOS can be contacted for assistance.
Can the North Dakota Entity Search Help Determine if a Name Is Reserved?
The North Dakota entity search tool does not explicitly indicate whether a business name is reserved. To confirm name availability, users may need to directly check with the SOS office or file a name reservation request.
Are Nonprofit Organizations Searchable in North Dakota?
Yes, nonprofit organizations registered in North Dakota can be searched in FirstStop. These entities are listed alongside for-profit businesses, and users can find detailed information about their registration status.