How to Search Minnesota Business Entities?

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      Minnesota’s business landscape flourished in 2024, according to the Small Business Administration (SBA) report. The state achieved a net increase of 5,802 establishments, with 20,719 new businesses and 14,917 closures from March 2022 to March 2023.

      Small businesses, which include partnerships, limited liability companies (LLCs), corporations, or other entity types, account for 99.5% of Minnesota companies, with 547,493 active enterprises. Professional Services is the largest sector, with 76,874 businesses, while Transportation and Construction follow with 63,318 and 56,975, respectively.

      To look up details about any Minnesota business entity, users can proceed with these steps:

      Visit the Minnesota Business Entity Search Page

      To locate a business entity registered in Michigan, visit the official website of the Office of the Minnesota Secretary of State at https://www.sos.state.mn.us/. On the homepage, select the “Search for a Business” option to access the Minnesota business entity search tool.

      Search Using Business Name or File Number

      In the Minnesota business entity search tool, users can look up businesses through two primary search methods: Business Name or File Number. The system offers a basic search field where users can enter either identifier.

      For business name searches, the tool provides additional filtering options through the Search Scope, which allows selection between “Begins With” or “Contains.”

      Users can further refine results by using Filing Status (Active/Inactive) and Include Prior Names options. The tool recommends entering only a portion of the business name for optimal search results.

      Locate the Minnesota Business Entity in the Search Results

      After inputting the search criteria and clicking the search button, users can view a list of Minnesota business entities that match their query. Each search result displays essential information, including:

      • Business Name
      • Business Status (Active or Inactive)
      • Business Type
      • Name Type

      To access comprehensive information about a particular entity, users must click the “Details” link located on the right side of each listing.  For record-keeping purposes, the system offers a print function at the top-right corner that generates hard copies of search results.

      Access the Minnesota Business Entity Details

      After clicking the “Details” link located on the right side of each listing, users can access comprehensive information about the selected Minnesota business entity. The Business Record Details page presents essential data, including:

      • Business Type
      • File Number
      • Filing Date
      • Renewal Due Date
      • Current Status
      • Principal Place of Business Address and Mailing Address
      • MN Statute reference
      • Home Jurisdiction information
      • Applicant’s Name and Address

      The page also offers several action buttons at the top, including options to Print, Order Certificate, File Amendment/Renewal, and Order Copies. A Filing History section at the bottom of the page shows all historical transactions related to the business entity. Users can return to their search results using the “Back to Search Results” button in the top-right corner.

      Further Assistance About the Search

      For further assistance with searching Minnesota business entities, individuals can contact the Business Services Division of the Minnesota Secretary of State through the following phone numbers:

      • Metro Area at 651-296-2803
      • Greater MN at 1-877-551-6767
      • MN Relay Service at 711

      Phone support is available from 9:00 a.m. to 4:00 p.m.  Users can also reach the department via email at [email protected]. For in-person assistance, appointments can be scheduled at the First National Bank Building, 332 Minnesota Street, Suite N201, Saint Paul, MN. Appointment hours are 8:00 a.m. to 4:00 p.m.

      Why Do a Minnesota Entity Search?

      A Minnesota entity search serves multiple purposes for businesses, individuals, and legal professionals who need to verify information about companies registered in the state. This tool allows users to access valuable business data for the following legitimate purposes:

      • Verify Business Existence: Before engaging with a company, individuals can check its existence in the state’s business registry. A Minnesota entity search confirms whether a business is registered with the Secretary of State. This can help avoid fraudulent activities or dealing with unregistered entities that may not be legally authorized to operate.
      • Check for Name Availability: Individuals interested in starting a new business can use the search tool to check if their desired business name is already in use. This helps ensure the availability of names before filing for registration and prevents potential conflicts over trademarks and names, which can be costly and time-consuming.
      • Confirm Business Status: Minnesota entity searches allow individuals to verify if a company is active or not in a legal state of standing. This can be helpful when engaging with a business to assess its reliability. For those considering mergers or acquisitions, knowing the current standing of an entity is vital.
      • Examine Ownership and Management: The search provides insight into the individuals listed as officers or members of the business. By reviewing this data, stakeholders can determine the company’s leadership and structure. This is particularly beneficial when conducting due diligence, as it helps identify key decision-makers.
      • Ensure Compliance with Regulations: Many businesses must maintain good standing by complying with state filing requirements. A Minnesota entity search reveals whether a company is current with necessary filings. This helps prevent future issues with the state, which could lead to fines or administrative dissolution.
      • Investigate Historical Records: Past actions, such as changes in ownership or business status, are often accessible through an entity search. Historical records may provide context about how a business has evolved. Evaluating a business’s history is key to understanding its longevity and identifying potential investment risks.
      • Avoid Legal Risks: Performing a search on Minnesota business entities reduces the risk of entering into agreements with companies that have unresolved legal issues. A quick check of legal status, along with any pending lawsuits or liabilities, can help minimize exposure to unnecessary risks. It is a useful tool for ensuring partnerships are with reliable and legally sound businesses.

      Who Holds Data for Minnesota Business Entity Search

      In Michigan, business entity searches go beyond the Minnesota Secretary of State’s office. A variety of other tools and organizations contribute to the process, such as:

      Minnesota Department of Revenue

      The Minnesota Department of Revenue holds business-related tax data, including sales and use taxes, withholding taxes, and property tax information. Their records include revenue analyses, reports on tax law impacts, and tax rankings.

      Access to these records is available through its e-Services portal and several resources on its official website, such as the Property Tax Data tool. For entity searches, their tax data complements information from the Minnesota Secretary of State.

      Minnesota Department of Labor and Industry

      The Minnesota Department of Labor and Industry provides information on business licenses, permits, and state building codes. Their records include license and registration data for various trades and professions, as well as information on workplace safety and workers’ compensation.

      This agency assists with verifying licenses and compliance with regulations, which can support Minnesota entity searches by confirming the status of businesses operating in Minnesota. Records can be accessed online through their License and Registration Lookup or by contacting their office directly for assistance.

      Minnesota Department of Employment and Economic Development (DEED)

      The Minnesota Department of Employment and Economic Development (DEED) provides extensive resources for businesses and individuals, including support for starting or financing businesses and hiring workers.  It offers tools like MinnesotaWorks.net for job postings and resume searches, as well as economic data and research through publications such as the Minnesota Economic Trends.

      Records and resources are accessible through DEED’s website and publications, as well as by visiting their headquarters in Saint Paul.

      Minnesota Department of Human Services

      The Minnesota Department of Human Services (DHS) licenses service providers and monitors their compliance with state regulations. DHS holds records related to licensed programs, maltreatment investigations, and provider compliance, which are accessible through the DHS Licensing Lookup database.

      Minnesota Attorney General’s Office

      The Minnesota Attorney General’s Office manages the registration and reporting of charities, fundraisers, and professional solicitors. Its records include compliance documents for charitable organizations. Access is available through its online resources, like the Search for Charities and Fundraisers tool, or by contacting its office directly.

      Minnesota Commerce Department

      The Minnesota Department of Commerce (MDC) safeguards consumers and businesses in more than 40 industries. It ensures a fair marketplace and provides services such as filing complaints, licensing, and consumer assistance.  The department oversees sectors like banking, insurance, energy, and utilities while also offering resources like home energy rebates and fraud reporting.

      The MDC website features the “Look Up a License Holder” tool, allowing users to search for licensed professionals in various industries. This tool helps verify credentials and check the status of individuals or businesses.

      Minnesota Court Records Online

      Minnesota Court Records Online (MCRO) provides access to public district court records. Users can search for business entity details through case records, attorney names, and case numbers. MCRO includes a Case Search feature that offers access to case documents, hearings, and judgment information, useful for verifying business-related court proceedings.

      Minnesota County and City Clerk Offices

      Minnesota’s county and city clerk offices manage local business permits and registrations, special use licenses, and zoning compliance records. These offices provide businesses with the necessary documentation to legally operate within specific counties or cities.

      Records related to these matters are accessible through the individual county or city clerk’s office, either online or in person.

      Federal Organizations

      In addition to state agencies, several federal organizations provide resources that can assist in business entity searches, particularly for businesses operating nationwide or those with federal requirements. Some of these include:

      Commercial Database Providers

      Commercial database providers, such as LexisNexis, Dun & Bradstreet, and Experian, offer additional tools and resources for searching for business entity information in Minnesota.

      These providers offer a range of business data, including company profiles, financial details, and legal information, which can be accessed via their respective websites, often for a fee. These platforms are widely used for in-depth business research and analysis.

      What Are Different Entities You Can Register in Minnesota?

      Here is a brief overview of the main types of business structures available in Minnesota. Before deciding on a type of business to form, consult with an attorney, accountant, or other resource.

      • Sole Proprietorship: In Minnesota, a sole proprietorship is owned and controlled by one individual. It is the simplest business structure, with minimal legal and regulatory requirements. The owner has full control over operations and profits. However, financial risks are significant, as the owner is personally responsible for all debts and obligations.
      • General Partnership: A general partnership in Minnesota is a business owned by two or more individuals who share equal rights and responsibilities in managing the business. Each partner is personally liable for the business’s debts and obligations. The terms of the partnership are usually outlined in a formal agreement.  For both business types, it is important to check with the local county government for the requirements regarding business name registrations or local permits.
      • Minnesota & Foreign Limited Partnerships: A limited partnership (LP) consists of general partners, who manage the business and assume unlimited liability, and limited partners, whose liability is limited to their investment. To form a Minnesota LP, file a Certificate of Limited Partnership with the Secretary of State. LPs can also choose to be a limited liability limited partnership (LLLP) for added protection. Foreign LPs must file a Certificate of Authority to Transact Business in Minnesota. An annual renewal is required each calendar year. There is no fee for filing the renewal unless the limited partnership has been revoked. In that case, a reinstatement fee applies. For additional information, see Minnesota Statutes, Chapter 321.
      • Minnesota and Foreign Limited Liability Partnerships (LLPs): LLPs provide liability protection for partners, shielding them from personal responsibility for the business’s debts. General partnerships can register as an LLP by filing a Statement of Qualification with the Minnesota Secretary of State. An annual renewal and fee are required. If the LLP is administratively dissolved for failure to renew, a reinstatement fee applies. For additional details, refer to Minnesota Statutes, Chapter 323A.
      • Business Corporation: A Minnesota business corporation can be formed by one or more individuals for any lawful purpose. Unless stated otherwise in the Articles of Incorporation, corporations have general business purposes and unlimited authority.  Filings are typically done with the Secretary of State, except for certain entities such as banks and insurance companies, which are filed with the Department of Commerce. Annual renewal is required, and there is no fee unless the entity is administratively dissolved. For more details, refer to Minnesota Statutes, Chapter 302A.
      • Nonprofit Corporation: In Minnesota, a nonprofit corporation is formed by filing Articles of Incorporation with the Secretary of State. It must operate without monetary gain or paying dividends to members. If the nonprofit plans to apply for federal tax exemption under 501(c)(3) for charitable purposes, the Articles of Incorporation must include a purpose clause and a dissolution of assets provision.  In addition to the Secretary of State, resources such as the Attorney General’s Office, Minnesota Council of Nonprofits, and Minnesota Council of Foundations provide valuable information on nonprofit operations and compliance.  Annual renewals are required, and there is no fee for filing or reinstatement. For further details, refer to Minnesota Statutes, Chapter 317A.
      • Public Benefit Corporations: A Minnesota public benefit corporation (PBC) is a type of profit-making business that commits to pursuing a general or specific benefit to society. They must file an annual public benefit report detailing their social or environmental contributions. There are no tax advantages for PBCs, and they are taxed on all profits.  Formation follows the same process as regular corporations in Minnesota.
      • Foreign Corporations (Business, Nonprofit, and Cooperative)։ Foreign corporations (business, nonprofit, or cooperative) must file a Certificate of Authority to Transact Business with the Minnesota Secretary of State. An annual renewal and fee are required. Failure to renew results in a reinstatement fee.  For further details, refer to Minnesota Statutes, Chapter 303, particularly Section 303.03, which outlines specific situations where registration is mandatory for foreign entities.
      • Minnesota and Foreign Limited Liability Companies (LLCs)։ LLCs are formed by filing Articles of Organization with the Minnesota Secretary of State. LLCs offer limited liability and flow-through taxation. Foreign LLCs must file a Certificate of Authority to Transact Business. Annual renewal is required, with no fee, unless the LLC is revoked or administratively terminated.  For more details, refer to Minnesota Statutes, Chapter 322C.
      • Assumed Names / DBA (“Doing Business As”)։ Businesses operating under a name other than their legal entity name must file a Certificate of Assumed Name with the Secretary of State. After filing, the certificate must be published in a qualified legal newspaper for two consecutive issues. An affidavit of publication should be retained. Failure to publish may invalidate the filing.  For more details, see the Minnesota Statutes, Chapter 333.

      Useful Additional Information on the Minnesota Secretary of State’s Website

      In addition to entity searches, the Minnesota Secretary of State offers various useful business services and resources on its official website. Some notable examples include:

      Business Filings Online

      In addition to in-person and mail submission methods, the Minnesota Secretary of State provides an online business filing platform.  The system requires users to create an online account by providing an email address and setting up a secure password that meets specific requirements – a minimum of eight characters, at least one uppercase letter, one lowercase letter, and one number.

      After creating an account and accepting the terms and conditions, business owners can submit their registration forms and documents through this secure portal.

      Online Subscriptions

      Those with online accounts on the official website of the Minnesota Secretary of State can access various subscription services. The platform offers two main categories: Name Look-Up Subscriptions and Data/Image Subscriptions.  Under Name Look-Up, users can purchase UCC (Uniform Commercial Code) Debtor or Tax Lien Debtor searches for 25 names at $250 each. Meanwhile, the Data and Image category includes UCC Images ($1,500), UCC Data ($2,400), and Tax Lien Data ($600) for 3-month periods with weekly fulfillment, plus a CNS Farm Product Monthly List for $25.

      Business Help

      The Business Help section on the Minnesota Secretary of State’s official website provides comprehensive guidance for managing business accounts and filings. The platform features three main categories of assistance.  The Online Account section addresses technical aspects, such as system requirements, account creation, password management, payment processing, and accessing recent filing records.  The Business How-Tos segment details step-by-step procedures for essential tasks, from scheduling appointments to searching business records.

      Users can learn about filing renewals, reinstatements, amendments, and new business registrations. The section also explains processes for name availability checks and data purchases.

      Under News and Updates, the website keeps business owners informed about recent changes, including updates to assumed name regulations, FinCEN (Financial Crimes Enforcement Network) beneficial ownership reporting requirements, and LLC law modifications from 2018.

      “Start a Business” Guide

      The Start a Business guide on the Minnesota Secretary of State’s official website is an entry point for entrepreneurs. The platform outlines fundamental steps for business formation, including entity type selection, naming protocols, and registration requirements.

      Users can access detailed information about legal newspaper requirements, fee schedules, and essential business resources. The section also features step-by-step guides for common procedures, from initial registration to business amendments.

      Business Forms and Fees

      The Business Forms and Fees section on the Minnesota Secretary of State’s official website provides a centralized repository of essential documentation and associated costs.

      The platform contains specific forms for various business structures, including corporations, LLCs, partnerships, and cooperatives, in both domestic and foreign categories. The section also includes fee schedules, trademark forms, and name reservation documents.

      Minnesota Business Search FAQ

      For a clearer understanding of business entity searches in Minnesota, review the frequently asked questions provided below:

      How Accurate Is the Information Provided in the Minnesota Entity Search?

      The information displayed in the Minnesota entity search is updated regularly and is accurate as of the most recent filing. For the latest details, users are encouraged to verify against the most recent filings or reports.

      Is an Account Needed to Use the Minnesota Business Entity Search Tool?

      No, an account is not required to use the Minnesota business entity search tool. Users can access and search for business entities directly through the tool without needing to sign up or log in.

      Is There a Fee for Conducting a Minnesota Entity Search?

      No, searching for business entities through the Minnesota Secretary of State’s website is free. No payment is required for accessing basic information about businesses.

      Can You Search for an Entity in Minnesota Using Partial Business Names Only?

      Yes, users can search for a business entity in Minnesota using only a partial business name. The search tool allows for keyword or partial name searches, making it easier to find entities even if the full business name is unknown.

      Can You Search for a Sole Proprietorship and General Partnership Using the Minnesota Business Entity Search Tool?

      It depends. Sole proprietorships and general partnerships in Minnesota are searchable only if registered under a “Doing Business As” (DBA) name. If they operate under the owner’s or partners’ personal legal name, they are not listed in the business entity database.

      What Happens if the Minnesota Business Entity Search Tool Provides No Search Results?

      If the Minnesota business entity search tool provides no results, users can try searching with a partial business name or adjust their search criteria. Options such as “Begins With” or “Contains” can refine the search. Additionally, users can filter by active or inactive status and include prior business names.

      Can You Reserve a Business Name Using the Minnesota Business Entity Search Tool?

      No, the Minnesota business entity search tool does not allow business name reservations. To reserve a business name, users must create an account on the Minnesota Secretary of State’s online filing platform. Afterward, they can visit the “How to Check Business Name Availability” page for further instructions.

      How Long Does It Take To Receive Document Copies Ordered From the Minnesota Business Entity Search Tool?

      Online copy orders from the Minnesota business entity search tool are delivered electronically to the provided email address and may take 7 to 10.