According to the 2024 Small Business Administration (SBA) report, Alabama is home to 449,024 small businesses, which make up 99.4% of the state’s businesses. Between March 2022 and March 2023, the state saw 18,617 new business establishments, 17,007 of which were small businesses. A net total of 6,898 new businesses was added to the state.
Alabama’s business landscape supports various entities, such as corporations, partnerships, and nonprofits. The Office of the Alabama Secretary of State (SOS) provides an entity search tool for details about these businesses. This tool can be accessed by following the steps below:
Visit the Alabama Secretary of State’s Website
The Alabama SOS Business Entities Division maintains a comprehensive database of all registered businesses within the state.
To access this resource, visit the official Alabama SOS website. Go to the “Records” menu in the header, hover over “Records Searches,” and click on “Business Entity Records” from the dropdown list that will appear.
The SOS sends its historical permanent records, which include business entity filings, to the Alabama Department of Archives and History (ADAH) for storage. Those looking for corporation records from 1949 to 2010 can find them at https://www.archives.alabama.gov.
Choose the Search Criteria
The business entity search page provides multiple search options. Search parameters can be tailored using the following details:
Entity Name
The “Name” search is the most commonly used method for finding Alabama businesses. The database will generate all relevant results. Users do not need to include terms like “LLC” or “Corp” because the system automatically recognizes all entity types.
Entity Number
The Alabama SOS transitioned from a 6-digit to a 9-digit Entity ID format. While this change requires no action from users, previously issued IDs will now appear with three leading zeros.
Officer, Agent, or Incorporator Name
The “Officer/Agent/Incorporator” filter can be used for searches involving individuals associated with business entities. Users who choose this option must enter a full or partial name to view entities linked to that person.
Reservation or Registration ID
The IDs are unique identifiers assigned to business entities or name reservations in the Alabama SOS system.
Each search method opens in a separate window to facilitate navigation.
Review Search Results
After clicking “Search,” a list of Alabama businesses with matching or similar names will be displayed. By selecting the Entity ID or Entity Name links, users can view the full details of the business on its information page.
Access Detailed Information
After selecting the Entity ID or Entity Name from the search results, users are taken to the Business Entity Records page, which provides detailed information about the selected business. The page includes the following key details:
- Unique Entity ID number
- Entity type and status
- Principal addresses (both physical and mailing)
- The state or jurisdiction where the business was formed
- The official date of entity formation
- The name and address of the business’s registered agent
- Nature of business
- Organizers’ names and addresses
- A history of filed annual reports by year
- Access to scanned copies of documents related to the entity’s filings, such as certificate of formation
Users also have the option to purchase any available documents directly from this page.
Additional Assistance
For further assistance, individuals can contact the office directly. If they have any issues or questions about using the website, users may email the Webmaster for support. For more personalized assistance, visitors can go to the office in person or call the Business Entities Division at 334-242-5324, available from 8 a.m. to 5 p.m. CST, Monday through Friday. The division is located at 770 Washington Avenue, Suite 580.
Why Do an Alabama Entity Search?
Conducting an Alabama entity search allows businesses to perform due diligence before committing to transactions. Here are key reasons to utilize the Alabama entity search:
- Checking Business Name Availability: An entity search helps confirm that a desired business name is available for use while also ensuring that the business complies with Alabama’s naming regulations to minimize the risk of trademark conflicts. A unique and memorable business name can play a key role in effective branding and prevent delays in business registration.
- Conducting Competitive Research: Entrepreneurs can analyze businesses within specific sectors to assess competition and understand market trends. The search can also reveal where there may be opportunities for new ventures or collaborations.
- Verifying Legal Requirements: Businesses can confirm potential partners’ or competitors’ registration status. It also allows companies to perform preliminary research on potential acquisition targets. By checking if necessary permits and documentation are in place, entities can prevent legal issues in contracts and business dealings.
- Protecting Consumers: Consumers can check official records to verify a business’s legitimacy before making purchases or entering into contracts. The tool instills trust in businesses and reduces the risk of scams or misleading practices.
- Confirming a Contractor or Vendor Is a Registered Business: Many government contracts require businesses to be properly registered to qualify. An entity search allows companies to confirm they meet these requirements and participate in the state procurement process.
- Verifying for Creditor and Collections Purposes: For creditors and collection agencies, a search verifies business addresses and confirms the legitimacy of companies before initiating collections. The tool assures creditors are targeting legitimate businesses for debt recovery to minimize the waste of time and resources.
Who Else Holds Data About Businesses Doing Business in AL
In addition to the Business Entities Division of the Alabama SOS, various other agencies and organizations maintain data relevant to Alabama business entity searches:
Alabama Department of Revenue
The Alabama Department of Revenue (ALDOR) provides tax-related services and records for the state. Through its My Alabama Taxes (MAT) portal, businesses can access information such as tax registration records, business tax filings, sales tax permits, and employer withholding accounts.
The agency also issues Certificates of Compliance, which verify that a business has fulfilled all state tax obligations at the time of the request. This certificate is often required for state licensing, entity registration, and other official purposes.
Applications must be submitted online through the ALDOR’s dedicated portal. Most requests are processed within 3-5 business days, and the certificate is available for download for 15 days.
Alabama Department of Labor
The Alabama Department of Labor offers online access to important employment-related records, such as unemployment insurance accounts, wage reporting information, workers’ compensation records, labor market information, and employment statistics.
The agency provides the eGov (Electronic Government Services) platform, an online portal specifically for employers. This system allows businesses to easily access services like unemployment insurance tax filing and other labor-related functions.
While the platform is currently available only to employers, the department plans to expand its services to include applications for citizens in the future.
Alabama Department of Insurance
The Alabama Department of Insurance (ALDOI) regulates the state’s insurance industry and maintains essential records on insurance company registrations, agent licensing, and business permits. These records keep insurance companies and agents in compliance with state laws so they are authorized to operate in Alabama.
Among the online services it provides is an insurance company search tool, which uses the National Association of Insurance Commissioners (NAIC) database. ALDOI also allows users to check agents’ licensing status and verify insurance companies’ operational status.
Alabama State Bar
The Alabama State Bar regulates the practice of law in the state and maintains key records on law firms and individual attorneys. The information available usually includes law firm names, addresses, attorney affiliations, licensing status, bar memberships, and disciplinary histories.
On its website, the Alabama State Bar offers a Find a Member tool that lets users search for licensed attorneys in the state and their affiliated firms. While the tool focuses primarily on individual attorneys, it still provides valuable data on law firms and professional associations.
County Probate Courts
County probate courts in Alabama maintain records relevant to local businesses, such as local business licenses and trade name registrations. These courts also hold property records related to businesses operating within the county. The availability of these records may vary by county, and access to them is typically determined by the specific court office.
Circuit Clerks’ Offices
Circuit Clerks’ offices across Alabama offer a variety of business-related records, including assumed name certificates, liens, and other county-specific business filings. Access to these records is dependent on the county, with each county office maintaining its system for handling and retrieving such documentation. While some counties may provide online access to these records, others may require individuals to visit the county clerk’s office in person or request documents via mail.
Local City Governments
Local city governments in Alabama maintain records for businesses within their jurisdictions, including business licenses, zoning permits, and other regulatory documents. These records verify whether a business is compliant with local laws and regulations. Similar to county offices, access to city business records may vary.
Federal Agencies
Federal agencies also maintain and provide access to various business records based in Alabama. Among them are:
- Internal Revenue Service (IRS): Has resources on federal Employer Identification Numbers (EINs) and nonprofit status verification
- U.S. Patent and Trademark Office (USPTO): Provides documentation related to trademark registrations and patents
- U.S. Small Business Administration (SBA): Offers records related to small businesses and federal contracts
Federal Reserve Banks also maintain banking records and financial institution data and publish economic reports that help better understand broader market conditions.
Commercial Database Providers
Commercial database providers, such as LexisNexis, Dun & Bradstreet, and Experian, often offer comprehensive business credit reports, financial data, and corporate histories for a fee. These providers compile both public and proprietary data to offer a detailed picture of businesses across the country.
What Are Different Entities You Can Register in Alabama?
In Alabama, businesses can select from various entity types to match their operational objectives. Below is a summary of the primary business structures available in the state.
- Corporations: In Alabama, forming a corporation means creating a separate legal entity that offers liability protection and opportunities to raise capital by issuing stock. There are two main types of corporations in Alabama: C Corporations and S Corporations. C Corporations are subject to corporate income tax, while S Corporations are taxed as pass-through entities, which means income is passed directly to shareholders for taxation. Before forming a corporation, the business must reserve its name. To do so, the business must file for a Certificate of Name Reservation with the Alabama SOS. Once the name is reserved, the business must file the original and one copy of the Domestic Business Corporation Certificate of Formation and the Certificate of Name Reservation.
- Limited Liability Companies (LLC): LLCs provide liability protection for their members while also offering pass-through taxation, which means the business itself does not pay income taxes. Instead, profits and losses are passed on to the members. LLCs are distinct legal entities that separate the owners’ personal assets from the company’s debts and liabilities. When naming an LLC in Alabama, it is required that the name be unique and include either the words “Limited Liability Company” or the abbreviation “LLC” or “L.L.C.” The use of terms like “Inc.,” “Corporation,” or “Incorporated” is prohibited, as these are reserved for corporations. To establish an LLC in Alabama, the first step is obtaining a Certificate of Name Reservation to ensure the chosen name is available. After reserving the name, the business owner must file the Certificate of Formation, along with one copy of the document.
- Limited Partnerships (LP): An LP in Alabama consists of two types of partners: general partners, who are responsible for managing the business, and limited partners, who contribute financially but have limited liability. Limited partners’ financial exposure is restricted to their investment, while general partners are personally liable for the partnership’s debts and obligations. To form an LP in Alabama, the business must file an LP Certificate of Formation with the Alabama SOS in accordance with Section 10A-9A-2.01 of the Code of Alabama 1975. Once the certificate is submitted and approved, the LP is legally established and can operate under the protections and benefits that Alabama law provides.
- Limited Liability Partnerships (LLP): In Alabama, an LLP provides liability protection for all partners to safeguard personal assets from the partnership’s debts or legal obligations. To form an LLP, businesses must file a Statement of LLP with the Alabama SOS.
- Sole Proprietorship: A sole proprietorship in Alabama is the simplest business structure, owned and operated by a single individual. It does not require formal registration with the Alabama SOS. As such, it becomes an accessible option for entrepreneurs seeking a straightforward setup. Sole proprietorships are best suited for low-risk, small-scale ventures operated by individuals.
- Nonprofit Corporations: Nonprofit corporations in Alabama are created for charitable, educational, religious, or other public purposes. These organizations serve the community rather than generate profits and are eligible for tax-exempt status under Section 501(c)(3) of the Internal Revenue Code. In the state, nonprofits must file with the Alabama SOS.
- Professional Corporations (PC): PCs are created specifically for licensed professionals, such as doctors, lawyers, and dentists, to provide specialized services. To form a PC, at least one shareholder must hold a valid license in the profession the corporation serves. They are governed by the Alabama Business Corporation Act. Alabama law requires the inclusion of “Professional Corporation,” “P.C.,” or “PC” in the name. Additionally, the name must comply with any rules set by the relevant licensing authority and clearly reflect the services the corporation offers.
- Doing Business As (DBA): In Alabama, a DBA registration allows a business to operate under a name other than its owner’s legal name. Unlike most states, Alabama requires businesses to actively use the desired name before filing for a DBA. Reserving a trade name for future use is not permitted. Instead, businesses are advised to register under a standard name and later file for a DBA if a name change becomes necessary.
Useful Additional Information on the Alabama Secretary of State’s Website
The Alabama SOS website provides a variety of resources to assist businesses and individuals in understanding and complying with the state’s business regulations. Here are some of its key features:
Online Services
The Alabama SOS Online Services is a comprehensive one-stop shop for various business and legal services. These services include tools for Uniform Commercial Code (UCC) filings, which allow individuals and businesses to file, search, and access UCC records and forms.
For those needing assistance with business entity filings, the SOS website provides streamlined services for registering and managing business entities. Users can file formation documents for new entities. Trademark services are also available, where individuals and businesses can apply for trademark registration.
Athlete agent services are provided for those involved in the sports industry, including the ability to apply for athlete agent certification through the SOS website. Additionally, the site offers election-related services, such as voter registration and the ability to purchase voter lists for businesses and organizations that require access to demographic information.
Business Downloads
The state website provides a section for business downloads, which includes links to all the necessary forms for various business purposes. These downloadable resources cover a range of filings, from business entity formation to trademark applications. Each form comes with detailed instructions outlining the filing process and any specific requirements that need to be met.
Authentications
The Authentication Division authenticates public documents intended for use in foreign countries. These documents can include powers of attorney, corporate formation documents, corporate bylaws, and more. Depending on the destination country, there are two primary types of authentication available:
- Apostille: Issued if the requiring country is a signatory to the Hague Convention
- Certification: Issued for use in countries that are not part of the Hague Convention
The website also offers information on other services related to administrative tasks, civil law notaries, and notaries public. For more information, individuals can peruse the official Handbook on Authentications.
Guides for Reporting Business Fraud
Alabama SOS offers guidance on reporting business entity fraud, although it is not authorized to investigate or provide legal counsel on such matters. The office cannot remove a business entity filing due to fraud without a court order from the appropriate jurisdiction.
The office provides a list of resources and links to direct individuals to the correct agency based on the type of fraud they are concerned with. If unsure about the nature of the complaint, individuals are encouraged to contact local law enforcement, the district attorney, the Alabama Attorney General, or the relevant licensing authority for assistance.
FAQ
Here are some frequently asked questions to help individuals learn more about Alabama business entity searches:
How Frequently Is the Business Entity Database in Alabama Updated?
Alabama’s database is updated regularly and whenever a new filing is submitted to the Alabama SOS. As such, information available online remains current and reflects the latest registrations, amendments, and status changes for businesses in the state.
Are There Any Fees to Access Alabama Business Entity Records?
The business entity search on the Alabama SOS website is free to use. However, access to more detailed documents, such as certified copies, business reports, or certificates, requires a fee.
Will the Search Results Show if the Business Name Is Incomplete?
The search results will display even if the business name is incomplete. The system will reflect all matches based on the partial name entered to identify any businesses that align with the search criteria.
Is It Possible To Search for Dissolved Businesses in Alabama?
The database still allows users to search for dissolved businesses in Alabama. It maintains records for dissolved entities so users can find information about businesses that have been legally closed or terminated.
Is It Possible To Search Foreign Entities Doing Business in Alabama?
Foreign entities that are registered to operate in Alabama can be searched through the tool, just like domestic businesses. Users must enter the business name or other details.
Are Nonprofit Organizations in Alabama Searchable?
Nonprofit organizations operating in Alabama can be found in the Alabama business entity search. The tool can provide detailed information about their registration and compliance status.
Is It Possible To Verify the Renewal Status of an Alabama Business?
The Alabama business entity search allows users to check a business’s renewal status. Records reflect if a business is current with its filings and remains in good standing.
Does the Alabama Business Entity Search Tool Provide a Business Filing History?
Yes, the tool provides access to a business’s filing history, which can include information such as annual reports, amendments, and other important filings made by the entity with the Alabama SOS.
How Can Business Owners Update Their Information in Alabama’s System?
Business owners can update their information in Alabama’s system by filing amendments or submitting necessary forms through the online portal or by mailing in the required documents.
What Should I Do if I’m Unable To Find the Business Records I Need in Alabama’s Business Entity Search Tool?
If a business record cannot be found through the Alabama business entity search tool, individuals may submit a public records request to the Alabama SOS. By completing a Public Records Request Form, Alabama citizens can request to inspect or obtain copies of business records maintained by the office that are not exempt from public disclosure.